Recruiting/On-boarding, Interview & Orientation Coordinator

Winchester, Massachusetts, United States Part-time Allows remote


We have a part time seasonal position available. This position will fluctuate in hours when the season is in high gear which will before spring time and will decrease when there is no need for hiring. This position can be a regular seasonal employee on our company payroll or work as an independent on a 1099. Recruitment is the main objective, however, you must be able to screen resumes online, phone screen, interview candidates and hire. You will coordinate hiring needs with managers. You will set up orientations of small groups, administer training videos if needed and sign off logs for training, assist new hires in completing paperwork, enter new hires into HR/Payroll system. Keep compliance of paperwork. You will have the ability to do some of your work remotely however, we do want someone that can come into the office for hands on work when it is needed.

You will: Achieve staffing objectives by evaluating job candidate’s online applications/resumes, maintains job postings both online and in-house, phone screens, arranges and interviews candidates, coordinates interviews for specialty positions with the manager, meets new candidates to properly orient which includes new hire process paperwork and training videos all while maintaining compliance. Enter new hires into ADP payroll system as well as various HR office tasks. Keeps Human Resources and Managers informed. Ability to have versatility in scheduling and travel to different store locations if needed to meet with candidates.

Responsibilities and Duties

  • Establishes organization plans and objectives; meeting with managers to discuss hiring needs.
  • Determines applicant requirements by studying job description and job qualifications.
  • Attracts applicants by placing job advertisements; using company Recruiterbox website and job sites.
  • Determines applicant qualifications by reviewing online applications/resumes, calling the candidate personally and asking basic hiring questions with scripted dialogue, after analyzing responses; verifying references if needed; and comparing qualifications to job requirements
  • Upon determination the candidate may be a fit for the position, arranges management interviews by coordinating schedules with managers/candidates.
  • monitoring job ads regularly, monitoring Recruiterbox, continuing to place necessary job ads upon request by managers of all store locations
  • Enter new hires into payroll system as well as other various tasks to assist HR. Training will be provided on entering new hires.
  • Complete online WPS (Worker Protection Standard) training in order to process a complete orientation. Requires online videos and final quiz and approximately one hour of time or so.

Qualifications and Skills

Recruitment experience, data entry/typing skills required for entering new hires into payroll system, Phone Skills, Interviewing Skills, People Skills, Supports Diversity, Employment Law, Results Driven, Professionalism, Organization, Project Management, Good Judgment, Garden Center Industry experience helpful




All Mahoney's employees regardless of hourly status accrue Paid Time Off.

Please answer the following questions in your cover letter.

  • How many years of Recruiting experience do you have?
  • What is your salary requirement?
  • Do you speak English?
  • Are you willing to undergo a background check, in accordance with local law/regulations?
  • Are you willing to complete safety training online to better orient new employees?
  • Are you able to commute to this job's location and other store locations?
  • What percentage of the time are you willing to travel for work?
  • When are you available to start this job?